RN Job offered: Pre-employment paperwork

Human Resources has contacted you to let you know that after all of your grueling interviews, you have been chosen for the RN position. Its exciting, but what do you do now ? Here is a quick outline of what to expect during the pre-employment onboarding phase.

 

1)   First, if you don’t have a RN license in the state you will be working in, contact that state’s Nursing Commission and get your license ASAP.

2)   You will receive an “official offer letter” in an email that includes: start date, hourly rate, FTE etc.. Look over it for any inconsistencies and accept it.

3)   Then, HR will contact you to start your pre-employment onboarding  requirements that include: criminal background check, drug screen, reference check, credential verification, and other new hire paperwork.

      Note: Sometimes employees contract a third-party to conduct the criminal background check/drug screen. When you get an email from them, it can be time sensitive  so it is important that you complete them ASAP.

     The new hire paperwork include:

• Conviction/criminal history information
• Confidentiality agreement: Indicates that you will not access/share protected information without permission.
• I-9 Form: A federal form that verifies your eligibility for employment to work in U.S. 
• W-2 Form: A federal form that indicates the amount of taxes you want to be withheld from your paycheck. 
• A specialty RN training program agreement: Indicates that you will work for your employer a specified amount of time after your training program. 

      4)   Then, you will be asked to complete a health assessment, arrange direct deposit if that is what you want, and make an ID badge photo

      5)   An orientation schedule will be provided. During orientation, you will learn more about your employer, their electronic charting system, and the benefits they offer. 

      Note: Typically employees have 30 days from the start date to accept/decline benefits until the next cycle year. 

      Congratulations, you have now successfully completed the onboarding process! 

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